Junior / Intermediate Document Controller

*This position is available immediately and will stay open until it has been filled, and interviews will be ongoing. We thank everyone for their interest in working for Tri Innovations Consulting; however, only candidates selected for an interview will be contacted.*

Tri Innovations Consulting Ltd.

We are a growing company with a dedicated, agile and efficient team that has been offering a full spectrum of engineering, procurement and construction management solutions since 2004. Headquartered in Calgary, Alberta, Tri Innovations has been providing exceptional engineering services to companies located worldwide.

Our team is looking for a Document Controller who is comfortable working in a dynamic and fast paced environment whom is looking to further their career. The company culture revolves around working as a team to provide quality work for all clients, on budget and on schedule. You will work alongside a talented team of experienced professionals in the engineering field.

You will be responsible for ensuring that all documents issued to clients are numbered correctly, issued correctly, and controlled throughout the duration of multiple projects. To achieve this, you must stay connected with the project execution team(s) to ensure you understand which documents must be sent to which clients by which dates, while meeting Tri Innovations document quality standards. You must manage the document register and provide document numbering and control to the project execution team(s) and ensure all document control processes and procedures are being followed by all individuals.

Responsibilities:

  • Capture project document deliverables in accordance with approved processes and procedures for consumption by the project execution team

  • Adhere to Client specifications and requirements as necessary

  • Provide routine quality checks on all outgoing documentation in accordance with established procedures

  • Expedite the review and approval of engineering deliverables and vendor documentation

  • Create and send transmittals for issuing drawings and documents

  • Scan, save and file documents/drawings in accordance with Tri Innovations Document Management System

  • Plan, manage and record document flow to and from all appropriate parties

  • Review RFQ / RFP packages and issue to Procurement to send to appropriate Vendors

  • Receive, process and distribute Vendor documentation in accordance with VDR (Vendor Document Requirements)

  • Create and update Vendor document tracking logs in accordance with VDR

  • Prepare data books / turnover packages

  • Respond to internal and external drawing and document requests

  • Attend all pertinent project meetings and functions related to document management

  • Contribute to and/or participate in continuous process improvement initiatives

  • Ensure effective and timely turnover as well as archiving of project records

  • Support the Admin department with required tasks

  • Actively participate in and support internal and external development and training activities

  • Support management and the business development team as required
     

Qualifications:
 

  • Minimum 3+ years of document control or administrative experience

  • Flexibility, adaptability and ability to work within a changing environment

  • Ability to work across a variety of projects with diverse scopes

  • Keen attention to detail with a high standard of organization skills

  • Proven ability to work with multiple deadlines and multiple priorities required

  • Good knowledge of Office and Mac based products

  • Good interpersonal skills (office is very team based, so collaboration is key)
     

If you are looking for a challenge and being part of something great, this is the place for you. If you see yourself on a team that upholds quality work and builds connections with fellow staff, contractors, and clients, don’t let a perfect opportunity pass you by.
 

Apply by submitting your resume, along with a cover letter to careers@triinnovations.ca.  No phone calls please.